Cash & Carry Systems Built on Microsoft Dynamics 365 Business Central

UK Cash & Carry businesses need software that keeps pace with fast-paced trading, managing EPOS till operations, warehouse stock movements, multi-site buying, wholesale distribution ERP software UK and B2B customer ordering simultaneously. Microsoft Dynamics 365 Business Central is the complete Cash & Carry ERP software UK businesses trust, integrating every department from the warehouse floor to head office finance in one system..

Cash & Carry EPOS System

Microsoft Dynamics 365 provides a fully integrated EPOS (Electronic Point of Sale) system, supporting barcode scanning, cash management, till receipts, end-of-day till reports, customer accounts and end-of-day reconciliation across multiple locations. Unlike standalone EPOS systems, the Business Central EPOS connects directly to your warehouse, purchasing and financial management, so every till transaction automatically updates stock levels, customer balances and financial reports in real time. Robosol configures the system specifically for UK wholesale environments, covering all till types, receipt formats and cash drawer setups your business requires.

POS & Till Management

Fast-paced Cash & Carry operations require a POS system that keeps queues moving, with instant product lookup, promotional pricing, customer credit account management and flexible payment methods including cash, card and account.  Cash & Carry POS supports multiple till points across a single site, with centralised pricing and promotions controlled from head office so every till always displays the correct price without manual updates. Head office can push price changes, promotional discounts and new product listings to all tills across all locations simultaneously, eliminating the risk of tills displaying out-of-date prices during busy trading periods. Each till operates independently so a till issue at one station never affects trading at another. Business Central also supports split payments, trade account invoicing and customer loyalty schemes, giving managers full flexibility to serve both retail walk-in customers and established wholesale trade accounts.

Multi-Depot Management

UK wholesale businesses operating across multiple locations need a single system that gives head office complete visibility of every site, without the complexity of managing separate software at each location. Business Central’s multi-site management gives directors consolidated reporting across all locations, with centralised buying, inter-site stock transfers and individual site performance dashboards, all accessible from one login regardless of which site you are physically working from. Purchasing teams can raise purchase orders that supply multiple sites in a single transaction, automatically allocating stock to each location based on pre-set replenishment rules. These transfers are tracked in real time, so if one site runs low on a fast-moving product, stock can be redistributed from another location without disrupting trading operations. For businesses also operating in pharmaceutical wholesale, our pharmaceutical ERP UK solution provides the additional GDP and MHRA compliance features required.

Warehouse Management (WMS)

Efficient warehouse operations depend on knowing exactly where every product is located across your warehouse floor. Business Central’s warehouse management supports bin and rack location tracking, directed put-away for incoming deliveries, handheld scanner-based picking and bulk replenishment from reserve stock areas to the picking area. Every warehouse movement is recorded in real time, eliminating stock discrepancies and reducing the time staff spend searching for products during busy trading periods. Each delivery is automatically routed to the correct bin location, ensuring fast-moving lines are always positioned for efficient picking. Handheld scanners guide pickers to the correct location for every order, reducing errors and improving throughput across busy wholesale warehouse floors. Robosol integrates Business Central with leading handheld scanning hardware used across UK wholesale and FMCG operations.

B2B Portal

Many UK Cash & Carry businesses are extending their reach beyond the warehouse by offering wholesale customers a B2B ordering portal, allowing them to browse your full product catalogue, check live stock availability, place orders and view their account balance and invoices online at any time. Business Central’s integrated B2B Portal connects directly to your depot inventory and pricing, so customers always see up-to-date product availability and current promotional prices without requiring manual updates from your team. Orders placed through the B2B Portal flow directly into Business Central for picking and despatch with no manual re-keying required. The portal reduces inbound telephone and email orders, freeing your sales team to focus on new business development rather than processing repeat orders.

Stock Control & FIFO

Effective stock rotation is critical for wholesale businesses handling short shelf-life products such as fresh food, beverages and chilled goods. It enforces FIFO (First In First Out) stock rotation rules, automatically directing staff to pick from the oldest batch first and reducing write-offs from short-life and near-expiry stock. Detailed stock valuation reporting, shrinkage tracking and automated reorder point alerts give purchasing managers the information needed to make buying decisions that protect margin and minimise stock losses. Business Central tracks every product by goods receipt date, giving purchasing teams a clear view of which batches need to move first and which slow-moving lines are approaching expiry. Real-time stock visibility across all bin locations enables timely promotional activity to clear at-risk and perishable stock before it results in wastage, without relying on manual stock checks or spreadsheets.

Why UK Cash & Carry Businesses Choose Our Systems

Many UK Cash & Carry businesses run separate systems for their tills, warehouse, accounts and website, leading to stock discrepancies, double data entry and no single view of overall business performance. Microsoft Dynamics 365 eliminates this complexity with one centralised platform that removes manual reconciliation between systems and gives owners accurate, up-to-date business intelligence across every location. As a Microsoft Gold Partner delivering ERP solutions across the UK, we configure Business Central specifically for your environment, bringing every location onto one system on time and within budget. Read our client testimonials to see how UK businesses have transformed their operations with our ERP solution.

Robosol Cash & Carry POS

Robosol has worked with several wholesale businesses implementing Point of Sale (EPOS) solutions to serve walk-in customers. The EPOS requirements for these businesses are different from other retail businesses, as this model is essentially a business to business sale.

Robosol’s EPOS is fully integrated with Microsoft Dynamics 365 Business Central with ability to control Customer, Product and Price information centrally from head office. 

Some of the key sales modes available are :

  • Walk-in Customer with Account
  • Day Pass Customers
  • Call & Collect
  • Click and Collect
  • Click and Deliver

Robosol POS — Technical Capabilities

General Features

Robosol POS is users friendly and can be used with touch screen as well handheld scanners. Every location can have multiple lanes with real time connection to the central cash office

Disconnected

Robosol POS can work is integrated with Microsoft Dynamics 365 Business Central. It can also work without internet connection and sync with ERP when connection resumes

Cash Office

All the sales registered are pulled into Dynamics NAV / Business Central where there is a module for Central Cash Management to process payments against the invoices

Price Management

Users can setup Sales prices for cases, bundles, offers for multiple products, Bogof and several options to set up offers. Users can also setup special prices for customers

Microsoft Dynamics Features

Finance Managment

Dynamics 365 Business Central offers comprehensive financial management tools that can help Cash & Carry companies manage their finances effectively, reduce costs, and improve cash flow. They can also leverage advanced financial forecasting and planning features

Real-Time Inventory & Stock Visibility

Real-time inventory tracking, gain visibility into stock levels, reorder points, and order processing. Also use advanced inventory planning & forecasting features to optimize inventory levels, minimize stock outs, and reduce risk of overstocking

Purchase Management

Businesses can easily create and process PO's, track supplier performance & manage payments. They can also use advanced analytics & reporting features to gain insights into procurement trends, supplier behavior and cost savings

Multi-Channel Sales

Take orders on B2B Website, Phone or POS. Streamline sales processes, automate workflows & customer service. Manage customer accounts, track sales and leverage advanced analytics and reporting features to gain insights into sales trends & customer behavior
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